If you’re planning your wedding bar budget, then this post offers a few helpful insights to get you started. Especially when it comes to crafting a wedding bar budget that’s both practical and memorable. Planning a wedding is an exciting journey filled with decisions that make your big day uniquely yours. Let’s dive in!
Step 1: Understand Your Wedding Venue and Catering Inclusions
The first thing to consider is what bar and beverage services are included with your venue and caterer. Some venues provide full bar services, while others may only allow outside vendors. Here are some key questions to ask your wedding venue:
- Does the venue allow outside alcohol?
- Do they offer bartending services?
- Are you required to hire licensed and insured bartenders?
- Can you serve shots?
The answers to these questions will help you understand your options and also help bartending companies provide accurate estimates and quantity suggestions, avoiding those last-minute price increases as more details come together. Additionally, check and see if your catering service includes water and non-alcoholic beverages or if you’ll need to arrange these with your bartender.
Step 2: Get Estimates from Bartending Companies
It’s always a good idea to obtain at least three estimates for wedding bar services. Choose companies that offer a variety of packages, from “bartender only” services to full-service bartending, like 2 Peoples Bartending.
Full-service wedding bar package typically includes:
- Bartenders (and barbacks)
- Bar Rental & bar tools needed
- Cups, cocktail straws, napkins, cocktail garnishes.
- Ice service
- All of the ingredients to serve your wedding bar menu.
- Additional services such as a champagne toast, coffee service, and hydration station.
Ensure that bartending companies detail any expected additional charges, such as travel fees, bar relocation (if your bar moves from outdoors to indoors, for example) costs, or additional event insurance if applicable. To simplify planning, consider starting with a comprehensive full bar estimate where minimal effort is required on your part, and adjust downward as needed to fit your budget.
Comparing estimates will help you find a company that fits both your needs and also your budget.
Step 3: Design Your Wedding Bar Menu
The bar menu sets the tone for your celebration, so take some time to consider what you’d like to serve. Here are a few factors to keep in mind:
Venue and Logistics
- Ensure the menu aligns with venue rules, especially for outside alcohol. Some venues do not allow shots, for example so make sure to be clear on these policies.
- Coordinate with your partner to plan specific details, such as signature cocktails or mocktails, and consider the preferences of your family and friends.
Guest Preferences
- Think about the drinking habits of your guests. Would you describe them as heavier, lighter, or moderate drinkers? Keep in mind that even those who don’t typically drink might indulge more at a wedding.
- Decide whether to include shots on the menu. If so, make note of which spirits will also be used for group shots and communicate that to whoever is supplying the alcohol.
Wedding Bar Menu Highlights
- Will you offer a champagne toast?
- Would you like to include a variety of cocktails, mocktails, or specialty beverages?
- How many types of beer and wine will you serve?
A well-thought-out menu can elevate your guests’ experience while helping you manage costs effectively.
Final Thoughts: Balancing Budget and Experience
Your wedding bar is a key part of the celebration. By understanding what’s included with your venue and caterer, getting competitive estimates, and designing a thoughtful menu, you’ll be well on your way to creating a memorable and budget-friendly bar experience.
At 2 Peoples Bartending, we specialize in crafting personalized bar services tailored to your needs. Whether you’re looking for a simple setup or a full-service experience, we’re here to make your wedding unforgettable. Ready to start planning? Let’s create something special together!
